Job Title: Virtual Assistant
Industry: Service
Job Type: Part Time
Budget $55-$65 weekly
We are seeking a highly organised, proactive, and versatile Personal Assistant for our client’s team. This role combines administrative duties with research support, requiring a unique blend of organisational skills and intellectual curiosity. The ideal candidate will be adept at managing complex schedules, handling communications, and conducting preliminary research to support the overall mission.
Key Responsibilities:
Administrative Support:
- Manage client calendar, including scheduling meetings, appointments, and travel
- arrangements
- Handle correspondence, including emails, letters, and phone calls
- Prepare and edit documents, presentations, and reports
- Organise and maintain filing systems, both digital and physical
- Coordinate logistics for meetings, conferences, and events
- Manage expense reports and basic budgeting tasks
- Make requisitions, prepare and submit invoices as instructed
- Conduct preliminary research on topics related to work, including fiscal policy,
- economic development, and global finance
- Compile and summarise relevant articles, reports, and data for the Principal
- Investigator and Senior Fellow’s review
- Assist in preparing background materials
- Help maintain the database of contacts and resources
Project Coordination: - Assist in coordinating projects across different working groups
- Track project timelines and deliverables, ensuring deadlines are met
- Liaise with team members and external partners as needed
- Prepare progress reports and project updates
Communication and Liaison: - Act as the first point of contact , managing inquiries and requests
- Liaise with team members, donors, and other key stakeholders
- Assist in drafting and editing communications materials, including newsletters and
social media content - Help maintain social media presence
Event Planning and Management: - Assist in organising workshops, roundtables, and conferences
- Coordinate with speakers, attendees, and vendors
- Manage event logistics, including venue selection, catering, and technical requirements
Qualifications: - Bachelor’s degree in Business Administration, Economics, Law, Communications or a related field
- 3-5 years of experience as a personal assistant or in a similar role, preferably in an academic or research environment
- Excellent organisational skills with strong attention to detail
- Proficiency in Microsoft Office suite and experience with project management tools
- Strong written and verbal communication skills
- Basic understanding of economic concepts and global current affairs
- Research skills and ability to synthesise information from various sources
- Discretion and ability to handle confidential information
- Proactive problem-solving skills and ability to work independently
- Familiarity with data analysis tools and research methodologies
Personal Qualities: - High level of professionalism and integrity
- Adaptability and ability to thrive in a dynamic environment
- Intellectual curiosity and eagerness to learn about global economic issues
- Cultural sensitivity and ability to work in a diverse, international context
- Commitment to our mission of creating a more equitable global economy
- This position offers a unique opportunity to work closely in the field of innovative economic, fiscal, tax, tech thinking and to contribute to work that could shape the future of global fiscal policy. The successful candidate will be joining a dynamic, forward-thinking team dedicated to creating a more just and sustainable global economy.